AJO UNIFIED SCHOOL DISTRICT NO. 15

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
October 11, 2007

1. Call to Order at 5:30 p.m.

2. Opening Exercises

   1. Roll Call:
      • P - John Byrnes, President
      • P - Lisa Rossi, Clerk
      • P - Rose Cameron, Member
      • P - Hollister David, Member
      • T - Amy Runge, Member
      • P - Robert Dooley, Superintendent
      • P - Frederick Fout, Principal
      • P - Patricia Spencer, Financial Director
   2. Pledge of Allegiance
   3. Statement of Welcome
   4. Appointment of Acting Clerk, if necessary
   5. Superintendent's Report
      • Football game against San Pasquale, could put us in the playoffs
      • Volleyball team, qualified for regional playoffs
      • No school 10/22/2007, all day teacher in-service for Curriculum Mapper for continued support and getting new teachers trained
      • RIF Night 10/23/2007 at 6:00 p.m.
      • Early release on 10/17 & Half Days on 10/18-19/07 for conferences
      • Health Safari on 10/16/2007, No Flu Shots just health awareness
      • Travel Cost Sheets from 10/10/2007 Study Session questions
      • Tabletop Telephone Company will donate printing and distribution of District survey
      
      Mrs. Runge made the motion to adopt the agenda. Mrs. Cameron seconded the motion. The motion passed 5-0 to adopt the agenda.
   6. Adoption of Agenda
3. Visitor Comments
   
   Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The board will not take any legal action on issues raised during this position of the meeting.
4. Consent Agenda
   1. Financial Report
   2. Voucher Approval
   3. Board Minutes
   
   Mrs. Runge made the motion to approve the Consent Agenda. Mr. Byrnes seconded the motion. The motion passed 5-0.

5. Personnel

   1. Certified Resignation

      April Spoon has submitted her resignation effective September 29, 2007.

      Mrs. Rossi made the motion to accept Mrs. Spoon's resignation. Mrs. Cameron seconded the motion. The motion passed 5-0.

   2. Abandonment of Classified Position

      Julianne Lopez, Cafeteria Cook, abandoned her position as of August 30, 2007.

      Mrs. Runge made the motion to declare Ms. Lopez' position vacant. Mrs. Cameron seconded the motion. The motion passed 5-0.

   3. Classified Resignation

      Rebecca Hughes has submitted a letter of resignation effective October 5, 2007.

      Mrs. Runge made the motion to accept Ms. Hughes' resignation. Mrs. Cameron seconded the motion. The motion passed 5-0.

   4. Certified Employment

      Kim Cripe has been interviewed and reference checks completed for the position of 6th grade teacher.

      Mrs. Runge made the motion to accept Ms. Cripe's employment. Mrs. Cameron seconded the motion. The motion passed 5-0.

   5. Classified Reassignment

      Annette Schultise, who is currently working as a school secretary, has requested a job reassignment to Teacher's Aide. She will drop from 40 hours per week to 27.5. She will stop receiving medical benefits and her pay will decrease according to the classified salary schedule.

      Mrs. Rossi made the motion to accept the job reassignment of Teacher's Aide. Mrs. Cameron seconded the motion. The motion passed 5-0.

   6. Classified Employment

      Alejandra Ortega has been interviewed and reference checks completed for the position cafeteria head cook.

      Mrs. Runge made the motion to accept Mrs. Ortega's employment. Mrs. Runge seconded the motion. The motion passed 5-0.

   7. Classified Employment

      Lina Romero has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Cameron made the motion to accept Mrs. Romero's employment. Mrs. Runge seconded the motion. The motion passed 5-0.

   8. Auxiliary/Coaches Employment

      The following individuals have submitted a written request to serve in the extra curricular roles indicated:
      • EMMERS - Sophomore Class Advisor
      • FARMER, B. - Asst. Football Coach
      • JENSEN - Assistant Volleyball Coach

      Mrs. Rossi made the motion to accept the above named individuals for the extra pay positions they have requested.

      District/Transcribers Note: Extra Pay position does not necessarily mean the individual gets paid. As of 10/17/2007 the District has received no mention from Mrs. Jensen, Mr. Alvillar, Mrs. LeMaster, or Mr. Farmer to pay Mrs. Jensen. Per an e-mail from Mrs. LeMaster dated August 22, 2007 Mrs. Jensen is "helping out". The District took this to mean that Mrs. Jensen is a volunteer and have received no mention or record otherwise as of 10/17/2007.

6. Curriculum

   1. Declaration of Curricular & Instructional Alignment

      An annual requirement of ADE is the guarantee that our curriculum is aligned to state standards. The Ajo Unified School District curriculum is aligned through the use of "Curriculum Mapper"

      Mrs. Cameron made the motion to declare Ajo Unified align with state standards. Mrs. Rossi seconded the motion. The motion passed 5-0.

   2. SEI Staff Development

      All certified staff are required to complete 60 clock hours of SEI training within 3 years. All Ajo certified staff that was here last year received the first 15 hours. We are proposing to bring in a consultant to teach staff the final 45 clock hours.

      Mr. Byrnes made the motion to allow the District to use the vendor Educational Training Specialist to supply SEI training for Certified staff from 301 roll over monies with the stipulation that teachers who are not returning to the District for the 08/09 school year repay the cost of the training to the District. Mrs. Rossi and Mrs. Cameron seconded the motion. The motion passed 5-0.

7. Business

   1. Out of State Travel

      Tom McGoldrick, the new AVID director is asking permission to attend an out of state conference in Los Angeles, CA form the 16-19 of October 2007.

      Mrs. Rossi made the motion to approve the out of state travel. Mrs. Cameron seconded the motion. The motion passed 5-0.

   2. Out of State Travel

      Leonard Lopez, our current head baseball coach, is requesting permission to attend an out of state baseball conference in Oklahoma City from November 29 to December 2, 2007.

      Mr. Byrnes made the motion not to approve the out of state travel. Mrs. Rossi seconded the motion. The motion passed 4-1.

   3. Approval of previous year's invoice

      This invoice was dated May 30, 2007, but not received by the District prior to July 1, 2007.

      Mrs. Rossi made the motion to approve the previous year's invoice to G.L. Sports. Mrs. Cameron seconded the motion. The motion passed 5-0.

   4. Approval of previous year's invoice

      Ikon invoiced the District on September 1, 2007, for fiscal year 06/07 services.

      Mrs. Cameron made the motion to approve the previous year's invoice from Ikon. Mrs. Runge seconded the motion. The motion passed 5-0.

   5. Policy Adoption

      The Board reviewed proposed policy BDF on the 1st reading at the September study session Board meeting. This policy is being recommended for approval on the 2nd reading.

      Mrs. Cameron made the motion to approve the policy BDF. Mr. Byrnes seconded the motion. The motion passed 5-0.

   6. Policy Adoption

      The Board reviewed proposed policy JC on the 1st reading at the September study session Board meeting. This policy is being recommended for approval on the 2nd reading.

      Mrs. Runge made the motion to approve the policy JC. Mrs. Cameron seconded the motion. The motion passed 5-0.

   7. Policy Adoption

      The Board reviewed proposed policy JFAB on the 1st reading at the September study session Board meeting. This policy is being recommended for approval on the 2nd reading.

      Mrs. Runge made the motion to approve the policy JFAB. Mrs. Cameron seconded the motion. The motion passed 5-0.

   8. JTED Board Structure

      The JTED legislation stipulated that if no action was taken, the Pima County JTED Board would revert to a 5 member Board by December 2005.

      It was moved by Mr. Byrnes and seconded by Mrs. Cameron that the Governing Board chooses to vote for a 10 member JTED Board. The motion passed 4-1.

   9. Permission to Issue Bids
      
      Administration is seeking permission to advertise bids for:
      1. Foam roofing for the elementary building
      2. Replacement of refrigeration units on the elementary school
      3. Replacement of the existing fire alarm system
      4. The installation of security fencing along Well Road, the faculty parking lot, and the student parking lot.

      Mrs. Rossi made the motion to approve the request to advertise for bids. Mrs. Runge seconded the motion. The motion passed 5-0.

   10. Annual financial Report Approval

       Per A.R.S. districts must approve an Annual Financial Report by October 15, 2007 of each year. Ms. Spencer will present the A.F.R.

       MRS. Runge made the motion to approve the 06/07 A.F.R. Mrs. Rossi seconded the motion. The motion passed 5-0.

   Noting no other business before the Board, Mr. Byrnes, President of the Board, adjourned the meeting at 6:20 p.m.

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