AJO UNIFIED SCHOOL DISTRICT NO. 15

Governing Board Members: Administration:
Mr. John Byrnes President Dr. Robert Dooley Superintendent
Mrs. Rose Cameron Clerk Mr. Frederick Fout Principal
Mrs. Lisa Rossi Member Ms. Patricia Spencer Director of Finance
Mr. Hollister David Member  
Mrs. Amy Runge Member  

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
August 7, 2008

  1. Call to Order at 5:30 p.m.

  2. Opening Exercises

    1. Roll Call:
      • P - John Byrnes, President
      • P - Rose Cameron, Clerk
      • P - Lisa Rossi, Member
      • P - Hollister David, Member
      • P - Amy Runge, Member
      • P - Robert Dooley, Superintendent
      • P - Frederick Fout, Principal
      • A - Patricia Spencer, Financial Director
    2. Pledge of Allegiance
    3. Statement of Welcome
    4. Appointment of Acting Clerk, if necessary
    5. Superintendent's Report
      • School is starting Monday morning. Culinary Arts room is still waiting inspection. Teachers and staff have been working hard to prepare for the student's return.
      • We have enhanced the supervision on the playground duty. (middle school & cafeteria)
      • Today I made a job offer to a 4th grade candidate who will officially be hired on the September Board meeting.
      • Waterline replacement through campus is complete and Freeport McMoRan tested it today.
      • Tonight at 7 p.m. the Open House begins in Dicus Auditorium.
      • New High School English teacher Margret Foley
    6. Adoption of Agenda

      Mr. David made the motion to adopt the agenda. Mrs. Runge seconded the motion. The motion passed 5-0 to adopt the agenda.
  3. Visitor Comments

    Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The Board will not take any legal action on issues raised during this position of the meeting.
  4. Consent Agenda
    1. Financial Report
    2. Voucher Approval
    3. Board Minutes

      Mrs. Rossi made the motion to approve the Consent Agenda. Mrs. Runge seconded the motion. The motion passed 5-0.

  5. Personnel

    1. Certificate Employment
      Interviews have been held and reference checks completed for Eugene Jerry Gage. If employed he will serve as our 6-8 grade Language Arts teacher.

      Mrs. Cameron made the motion to accept the employment of Mr. Gage. Mrs. Runge seconded the motion. The motion passed 5-0.

    2. Long Term Substitute Teacher
      At this time, we have not employed a 4th grade teacher. James Jackson has served other districts a long term substitute.

      Mrs. Cameron made the motion to approve the employment of Mr. Jackson. Mrs. Rossi seconded the motion. The motion passed 5-0.

    3. Extra Pay Position - Angelina Valenzuela
      Angelina Valenzuela has submitted a written request to serve as the Assistant Softball Coach.

      Mrs. Rossi made the motion to accept the above named individual for the extra pay position they have requested. Mrs. Runge seconded the motion. The motion passed 4-1.

    4. Extra Pay Position/Volunteer Coach - Jake Hurd
      Jake Hurd has submitted a letter of interest as a volunteer football coach. Jake is an Ajo resident with high school and college football playing experience. He has a current fingerprint clearance card.

    5. Extra Pay Position - Margaret Foley
      Margaret Foley has submitted a written request to serve as the Drama Club Advisor.

      Mrs. Runge made the motion to accept the above named individual for the extra pay position they have requested. Mrs. Cameron seconded the motion. The motion passed 5-0.

    6. Certified (CTE) Employment - Lonnie Guthrie
      Lonnie Guthrie is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Mr. Guthrie. Mrs. Runge seconded the motion. The motion passed 5-0.

    7. Certified (CTE) Employment - Lorenzo Danny Morales
      Lorenzo Danny Morales is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Mr. Morales. Mrs. Runge seconded the motion. The motion passed 5-0.

    8. Certified (CTE) Employment - Gabrielle David
      Gabrielle David is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Ms. David. Mr. Byrnes seconded the motion. The motion passed 4-0, with Mr. David abstaining.

    9. Certified (CTE) Employment - Carol Guthrie
      Carol Guthrie is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Ms. Guthrie. Mrs. Runge seconded the motion. The motion passed 5-0.

    10. Certified (CTE) Employment - Brian Peterson
      Brian Peterson is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Mr. Peterson. Mr. Byrnes seconded the motion. The motion passed 5-0.

    11. Certified (CTE) Employment - Gregory Kaufmann
      Gregory Kaufmann is being considered for the position of part time JTED - First Responder instructor. This will be a shared position with other Ajo Ambulance Company staff.

      Mrs. Cameron made the motion to approve the employment of Mr. Kaufmann. Mr. Byrnes seconded the motion. The motion passed 5-0.

  6. Curriculum and Instruction

    1. Adoption of Teacher Evaluation System
      The attached evaluation system has been developed by the Ajo Unified School District administration and reviewed by our attorney.

      Mrs. Cameron made the motion to approve the new Teacher Evaluation System. Mrs. Runge seconded the motion. The motion passed 5-0.

    2. Out of State Student Travel
      Ms. Powell is requesting permission to travel with students to Washington D.C., New York, Boston, Philadelphia, Williamsburg, and Jamestown. The maximum length of the tour will be March 19-29, 2009. The students will miss a maximum of two days of school. The prerequisite for students to participate on this tour will be the successful completion of a U.S. History course. To legally commence fund raising, it is good policy to first have Board permission for travel.

      Mrs. Cameron made the motion to approve the out of state student travel. Mrs. Runge seconded the motion. The motion passed 5-0.

    3. Adoption of Revised AUA (Acceptable Information Technology Use Agreement)
      Our technology use agreement for students has been revised. The revision is more user friendly than the previous agreement. These agreements must be signed prior to the student being give access to our information technology system.

      Mrs. Cameron made the motion to approve the revised AUA. Mrs. Runge seconded the motion. The motion passed 5-0.

    4. Formation of Ajo High School History Club
      In the past a History Club has been recognized at Ajo High School (2004/2005) Ms. Powell has asked that the organization be re-activated as the Ajo High School History Club. The sponsorship will be and unpaid position. The name change may help the club have access to grants.

      Mrs. Cameron made the motion to approve the recognition/formation of the Ajo High School History Club. Mrs. Runge seconded the motion. The motion passed 5-0.

  7. Business

    1. Financial Guidelines - Coaches
      To insure sound practices, athletic coaches are responsible for and agree to comply with the procedures in the attached guidelines. Items in these guidelines include but are not limited to:

      Budgeting Student Supervision Hazing
      Inventory Code of Ethics (AIA) Recruitment
      Pursuing Victory with Honor Doctor's Release Transportation Reg.
      AUSD Athletic Code Van/Vehicle Procedures Sportsmanship (AIA)

      Note: Failure to comply with these guidelines will result in the non-renewal of the coaches' coaching contract.

    2. Review of AUSD #15 Student Activities/Club Sponsor Handbook
      The Administration will review the attached student activities/club sponsor handbook. This handbook includes, but is not limited to the following topics:

      • Club organization
      • Student Council meeting guidelines
      • Fundraising
      • Student Activity purchases
      • Facsimile(s) of forms
      • Receipts - Expenditures - Reconciliation

      There is no vote necessary; this is for Board information only.

    3. Out of Fiscal Year Invoice
      Ajo Exterminating submitted a bill for $188 for services on June 10, 2007. Due to the fact that this is payment after the fiscal year closed, Board permission is required for payment.

      Mrs. Runge made the motion to approve the Out of Fiscal Year Invoice. Mr. Byrnes seconded the motion. The motion passed 5-0.

    4. Voucher Approval - Ajo Copper News

      Voucher No: 8902  
      Full Amount of Voucher 93,173.44
      Consent Agenda Amount 93,104.44
         
      Ajo Copper News Amount 69.00

      Mrs. Cameron made the motion to approve the amount of $69.00 from Voucher #8902 payable to the Ajo Copper News. Mrs. Rossi seconded the motion. The motion passed 4-0, with Mr. David abstaining.

Noting no other business before the Board, Mr. Byrnes, President of the Board, adjourned the meeting at 6:31 p.m.

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