AJO UNIFIED SCHOOL DISTRICT NO. 15

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
April 13, 2011

1. Call to Order at 5:30 p.m.

2. Opening Exercises

   1. Roll Call:
      • P - Lisa Rossi, President
      • P - Rose Cameron, Clerk
      • P - John Byrnes, Member
      • P - Marcia Duncan, Member
      • P - Eric Krznarich, Member
      • P - Robert Dooley, Superintendent
      • A - Joen Painter, Principal
      • A - Patricia Spencer, Financial Director
   2. Pledge of Allegiance
   3. Statement of Welcome
   4. Appointment of Acting Clerk, if necessary.
   5. Superintendent's Report
      • AIMS week for Elementary students 3-8. 2nd graders will take the Stanford tests. Last week was High School AIMS, with the exception of 9th graders who also take the Stanford tests.
      • Budget time of year, report in the metropolitan paper stated Arizona schools have taken a 2 billion dollar budget cuts. Saurita is reducing staff at 5%; Continental is cutting all day K. The Ajo Schools does not expect any staff reductions for the 2011/2012 school year.
      • Superintendent will visit the Great American Teach In, which is an AZ Teacher’s Fair held by the AZ Department of Education on the 6th of May 2011.
      • Spent some time this week working on the SIG grant rewrite.
      • Rotary and Lion’s club interviewed Seniors’ for scholarships this week and last week. Normally 5-6 students are selected. This year there are 17 applicants. Both the Rotary and Lion’s Club members gave back a lot of feed back. Scholarship dinner will be May 19, 2011.
   6. Adoption of Agenda

      Mr. Krznarich made the motion to adopt the agenda as presented. Mrs. Rossi seconded the motion. The motion passed 5-0.

3. Visitor Comments

   Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The Board will not take any legal action on issues raised during this position of the meeting.

   Paul Crawford, 240 Esperanza, Ajo, AZ 85321

   Here to offer services as a teacher. In the 2004/2005 Mr. Crawford taught a technology class. He is now proposing a class, that if agreed upon he will teach free of charge. The class is entitled AD, After Disclosure - Life After Extraterrestrial Contact. The elective class will be based off of a book by the same title by Richard Dolan and other eye opening resources. For example The Physics of Extra Terrestrial Civilizations, scientific findings of ET genes in human DNA, and an article from catholicnews.com entitled, Vatican Astronomers Say If Aliens Exist They May Not Need Redemption. Many find themselves conditioned to ridicule the ET presence. Mr. Crawford is here today to ensure the youth are not prepared for a future we might not fully grasp. Mr. Crawford brings 30 years of research to the course offering. Mr. Crawford has prepared an outline for each Board member about the class offering.

   Niara Isley, Mr. Crawford’s fiancé, stated her opinions and views on Extraterrestrial life and support on Mr. Crawford’s class.

   Jerry Gage, P.O. Box 644, Ajo, AZ 85321

   CTE teacher and has some comments and concerns about campus safety. Stadium safety concerns, playground safety concerns, photo CD essay of unsafe areas around campus. Many areas are unpleasing to the eye as well as unsafe. These unpleasing areas affect the students subliminally. (Mr. Gage believes) If there is anything else Mr. Gage can contribute, and has brought the information to the Administration.

4. Consent Agenda

   1. Financial Report
   2. Voucher Approval
   3. Board Minutes

   Mrs. Duncan made the motion to approve the consent agenda. Mr. Krznarich seconded the motion. The motion passed 5-0.

5. Personnel

   1. Resignation of Culinary Arts Teacher - Dan Cobb - 2012

      Dan Cobb, our JTED Culinary Arts Instructor, has submitted a letter stating his intent to retire at the end of this school year.

      Mr. Byrnes made the motion to approve Mr. Cobb’s resignation. Mrs. Duncan seconded the motion. The motion passed 5-0.

   2. Classified Resignation - Teacher’s Aide - Virginia Ortiz

      Virginia Ortiz, a Teacher’s Aide, has submitted her letter of resignation. Her last day of employment was March 11, 2011.

      Mrs. Cameron made the motion to approve the resignation of Ms. Ortiz. Mr. Krznarich seconded the motion. The motion passed 5-0.

   3. Employment of Culinary Arts Teacher - Christina Vega-Zubiate

      Christina Vega-Zubiate has been interviewed and reference checks completed for the position of Culinary Arts instructor. Ms. Vega-Zubiate if approved will serve as an intern for the balance of this school year for 20 hours per week, and as the Culinary Arts Instructor for 2011/2012.

      Mr. Krznarich made the motion to approve Mrs. Vega-Zubiate’s employment for 20 hours per week for the remainder of this year and full time for the 2011/2012 school year.

   4. Classified Employment - Accounts Payable/Payroll - Venus Celeya

      Interviews have been held and reference checks completed for the position of Accounts Payable/Payroll Clerk. This position will begin May 1, 2011, to enable Venus to be mentored by Claudian Carpenter though December 2011.

      Mrs. Duncan made the motion to approve Mrs. Venus Celeya’s employment as the Accounts Payable/Payable Clerk. Mrs. Cameron seconded the motion. The motion passed 5-0.

   5. Certified contract Renewal - 2011/2012

      The following personnel are being recommended to receive teaching contracts for the 2011/2012:

      Mary Helen	Yanez Linda Walker	Betty Halverson
      Tanya Ryks	James Jackson	Donna English
      Camilla Daniels	Leonard Lopez	Brian English
      Dave Emmers	Olivia Garcia	Annette Yanez
      Kim Howard	Susan Spitzer	Sarah Meyers
      Diane Jackson	Marcia Fober	Tom McGoldrick
      Jerry Gage	Tom Powell	Julie Robles
      David Shorey	Brad Harvey	Mellissa Zanot
      Milagros Semilla

      Mr. Krznarich made the motion to approve the above certified staff to receive teaching contracts for the 2011/2012 school year. Mrs. Duncan seconded the motion. The motion passed 5-0.

   6. Reduction In Force (RIF) - H. Lloyd Sedillo

      Due to program changes, and to effectuate economies in the district, it is necessary to institute reduction in force for H. Lloyd Sedillo.

      Mrs. Cameron made the motion to approve the RIF of H. Lloyd Sedillo. Mrs. Rossi seconded the motion. The motion passed 4-1.

6. Business

   1. Approval of AVID Agreement - 2011/2012

      The Administration and staff are requesting that the students in the Ajo Schools be allowed to continue with the AVID program. To continue using the AVID name, materials, and support, there must be an agreement between AVID and the AUSD. The cost for Ajo High School, Ajo Jr. High School, and the Summer Institute is $4,493 if we pay before May 2, 2011.

      Mrs. Cameron made the motion to approve the AVID agreement for the 2011/2012 school year. Mr. Krznarich seconded the motion. The motion passed 5-0.

   2. Adoption of Ajo School Calendar – 2011/2012

      The Administration has collaborated with the teachers’ representatives to develop the attached school calendar for the 2011/2012 school year.

      Mrs. Duncan made the motion to approve the attached school calendar for the 2011/2012 school year. Mr. Krznarich seconded the motion. The motion passed 5-0.

   3. Approval of Intergovernmental Agreement – JTED

      The Pima County JTED and satellite districts annually enter into an intergovernmental agreement which will establish the terms and conditions under which JTED will provide courses in those districts. This agreement will be in effect July 1, 2011 until June 30, 2012.

      Mrs. Rossi made the motion to approve the attached IGA between JTED and the AUSD. Mrs. Cameron seconded the motion. The motion passed 5-0.

   4. Board Selection of a representative to attend the ASBA Delegate Assembly.

      The annual ASBA Delegate Assembly is Saturday June 25, 2011, in Scottsdale, AZ. The Ajo School Board has sent a representative for the past several years.
      Mrs. Cameron has volunteered to attend this Delegate Assembly.

      Mr. Byrnes made the motion to approve Mrs. Cameron’s attendance to the 2011 Delegate Assembly. Mrs. Duncan seconded the motion. The motion passed 5-0.

   5. Disposal of Equipment – Technology Department

      Eric Schultz, Technology Director, has submitted a request for Authorization to Dispose of Equipment.

      Mrs. Duncan made the motion to approve the attached two requests for disposal. Mrs. Rossi seconded the motion. The motion passed 5-0.

   6. Use of Facility Agreement – Community Food Bank

      The Community Food Bank has submitted a request to use the AUSD school cafeteria for the Summer Feeding Program. The Summer Feeding Program will provide free breakfast and lunch to all children under the age of 18 during June and July. The Facility Use Agreement between AUSD and the CFB is attached.

      Mrs. Cameron made the motion to accept the Facility Use Agreement between the CFB and the AUSD for use of the School Cafeteria for the Summer Feeding Program. Mr. Krznarich seconded the motion. The motion passed 5-0.

   7. Granting of Medallion Signature Status

      National Bank of Arizona requires that the Board give the Superintendent authorization to designate Claudian Carpenter to negotiate stock and to sign on behalf of the Ajo Unified School District. Specifically, this needs to be done so Ms. Carpenter can work on behalf of staff who wants to remove funds from a TSA.

      Mrs. Cameron made the motion to approve the Superintendent to authorize/designate Claudian Carpenter to negotiate stock and to sign on behalf of the Ajo Unified School District. Mrs. Duncan seconded the motion. The motion passed 5-0.

   8. Out of State Travel – Laughlin, NV – C. Carpenter & M. Morales

      Ms. Carpenter and Mr. Morales have requested permission to attend an AASBO training in Laughlin, NV from April 20 & 22, 2011. Registration - $260 X 2 = $520; Lodging Cost – Included in Registration Cost; Misc Travel Cost - $59 X 3 = 177 X 2 = $354 Meals

      Mr. Krznarich made the motion to approve Mr. Morales and another (Mrs. Carpenter will not be available) to attend an Out of State Travel to Laughlin, NV. Mrs. Duncan seconded the motion. The motion passed 5-0.

   9. Out of State Travel – Atlanta, GA – J. Tiell & B. Harvey

      Ms. Tiell and Mr. Harvey have requested permission to attend an AVID training in Atlanta, GA from June 19 to 24, 2011. This will be funded from Title II or Title I. Registration – (Included in Contract Renewal Cost); Airline Travel Cost - $350 roundtrip (approx) X 2 = $700 (approx); Lodging Cost - $201.25 X 5 nights = $1,006.25 x 2 = $2,012.5 (actual); Misc Travel Costs - $54 X 5 = 270 X 2 = $540 Meals, $50 X 2 = $100 Taxi, $10 X 6 = 60 X 2 = $120 Parking

      Mrs. Duncan made the motion to approve the above out of state travel. Mrs. Rossi seconded the motion. The motion passed 5-0.

   10. Approval of the Technology Club as a Recipient for Tax Credits

       To be authorized to receive Tax Credit donations, the Board must vote to give extra curricular entity (must charge a fee to members) status to receive those donations. We are asking the Board to give the Technology Club this status.

       Mrs. Rossi made the motion to approve the Technology Club as a Tax Credit Recipient. Mr. Krznarich seconded this motion. The motion passed 5-0.

   11. Action on ADE/AUSD Proposed Settlement Agreement

       A settlement agreement regarding the ADE attendance audit of the Ajo Unified School District is being presented for acceptance or rejection by the Board.

       Mr. Byrnes made the motion to approve the proposed settlement agreement between the ADE and the AUSD. Mrs. Duncan seconded the motion. The motion passed 5-0.

   12. Out of State Travel – Las Vegas, NV – Brian English

       Brian English is requesting permission to travel to the Nike Basketball Coaches’ Clinic in Las Vegas, NV on May 6, 2011. He will pay his own registration, lodging, and meals. The district will pay for fuel.

       Mr. Krznarich made the motion to approve Mr. English to attend the Out of State Travel to Las Vegas, NV. Mr. Byrnes seconded the motion. The motion passed 5-0.

   13. Report on Nike Coaching Clinic

       Tom McGoldrick will report on the cogent points from the Nike Coaching Clinic he and his assistant coaches attended in Las Vegas, NV.

       There is no vote necessary. This is an informational item only.

Noting no other business, Mrs. Rossi, the President of the Board adjourned the meeting at 6:40 p.m.

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